From the day of incorporation, a Private Limited Company is subject to a continuous compliance calendar. Annual returns, financial statement filings, board and AGM procedures, director KYC, and event-triggered forms all run in parallel — managed by deadlines that do not shift regardless of business activity or size.
We manage the complete annual and event-based compliance cycle for Private Limited Companies, ensuring every statutory obligation is met on time and documented correctly.
What We Cover
Annual Return (MGT-7)
Filed within 60 days of the AGM. Covers shareholding pattern, changes in directors and KMP, and governance disclosures.
Financial Statements (AOC-4)
Filed within 30 days of the AGM. Audited accounts including balance sheet and P&L become part of the MCA public record.
Annual General Meeting
Held within 6 months of the financial year end — by 30 September for companies with a March year-end. Notice, agenda, quorum, and minutes handled.
Director KYC (DIR-3 KYC)
Annual web-based KYC for every director holding an active DIN, due by 30 September. Deactivation of DIN on default.
Board Meetings
Minimum 4 board meetings per year, with no gap exceeding 120 days between consecutive meetings. Notice, agenda, minutes, and attendance records maintained.
Statutory Registers
Register of Members, Directors and KMP, Charges, Loans and Investments, and Contracts — maintained and kept at the registered office.
Event-Based Filings
Share allotments (PAS-3, SH-7), director changes (DIR-12), charge creation or satisfaction (CHG-1, CHG-4), and other triggered forms.
The Penalty Structure
Under Section 403 of the Companies Act, 2013, late filing fees apply at ₹100 per day per form — with no upper cap. A single year of delayed annual return filing can accumulate several thousand rupees in fees before the company even becomes aware of the default. After 270 days, the company and its officers face prosecution under Section 92(5) in addition to the fees.
Beyond fees, persistent non-compliance results in the company being flagged as “defaulting” on MCA21 — visible to any counterparty conducting basic due diligence. This record is permanent and can affect future financing, contracts, and investor conversations.
Our Approach
Annual Compliance Calendar
At the start of each financial year, we prepare a complete filing calendar showing every due date for your company — AGM, MGT-7, AOC-4, DIR-3 KYC, board meeting windows, and any event-specific obligations.
Preparation and Filing
Resolutions, minutes, notices, and statutory forms are prepared by us and filed directly with the MCA. You are not left to navigate MCA21 portal submissions independently.
Register Maintenance
All statutory registers are maintained in correct form and updated as events occur — share transfers, director changes, or new charges are reflected immediately.
Ongoing Event Monitoring
We track corporate events as they arise — new appointments, share allotments, borrowings — and initiate the corresponding filings within the prescribed timeline.
What You Get
- MCA21 filing status current across all required annual and event-based forms
- No late filing fees, no Section 403 penalties, no director disqualification risk
- Clean statutory record ready for investor due diligence at any point
- All statutory registers maintained and available for inspection
- Directors notified in advance of every compliance action — no surprises